Mini Grant Application Form

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Please check each box below to acknowledge that:

This project will occur within the boundaries of the Chesapeake Crossroads Heritage Area? <a href="https://chesapeakecrossroads.org/heres-how-to-find-out-boundaries/" target="_blank">Verify Here</a>.*

Have you confirmed that your project will occur within the boundaries of the Chesapeake Crossroads Heritage Area? Here’s how to verify.

I have viewed the Video Workshop and completed the Mini-Grant Quiz .*

I have viewed the Video Workshop and completed the Mini-Grant Quiz.

I have reviewed the CCHA Five-Year Action Plan FY 2024 – FY 2028*

I have reviewed the CCHA Five-Year Action Plan FY 2024 – FY 2028

WE RECOMMEND that you copy this page and prepare your answers in a Word document ahead of time, then return to the form to cut and paste in your responses and upload supporting materials. Submit everything all at once. IMPORTANT: When you submit your application, you will see a confirmation page on your computer. You will also get an emailed copy of this application once your submission has been successfully delivered.

APPLICANT INFORMATION

Legal Name of Applicant Organization:*

FEI #*

Type of Applicant*

Non-profit - (proof of 501C3 non-profit status required below)

Municipality or government entity

Mailing Address for Official Grant Correspondence*

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code

Organizational Email*

Enter Email Confirm Email

Organizational Website*

Organization Phone*

Project Contact Name and Title

(if different from primary organizational )

Title First Last

Project Contact Email

Project Contact Phone

Non-profits, please provide proof of applicant legal status*

Example: IRS letter documenting 501©3 designation.

Accepted file types: jpg, jpeg, png, pdf, doc, docx, Max. file size: 10 MB.

PROJECT DESCRIPTION

Title of Project or Program*

Brief Project Description: (500 word Limit)*

Describe the project/activities the grant would support, how will the funds be spent, and what is the project's value to promote heritage tourism?

Consistency & Relevance* (500 word limit)*

Explain how the project is consistent with, and supports the mission, goals, framework, and interpretive themes of the Chesapeake Crossroads Heritage Area (CCHA). (Please review the CCHA’s Interpretive Themes & Priorities, the CCHA Five-Year Action Plan, including our mission, and our goals (pg. 8) and objectives (pg. 13-20) as you prepare this response.)

Priorities for FY26 Grant Funding:

Preference will be given to proposals that fulfill one or more of the following priorities for FY26. If your project will fulfill one or more of these priorities, please explain. If not, answer N/A

Will the proposal result in an activity, event or program that occurs during the Maryland Day Week of March 19 - March 25, 2026? (200 words)*

Does the program or event include collaboration with other CCHA partners? (200 Words)*

Does the program or event relate to, commemorate, or plan for programs that will observe an upcoming historical anniversary, such as the U.S. Semiquincentennial (250th) or the founding of the B&O Railroad in 1827? (200 Words)*

Will the proposal result in a historic wayside marker or interpretive sign? (100 Words)*

Will the proposal help your organization address an unanticipated hardship related to cuts or delays in Federal funding, or changes in policies that will adversely impact your organization’s programmatic capacity in FY26? (200 Words)*

Deliverables/ Products: (300 Words)*

Describe the deliverables or products that will result from the proposal. A bulleted list is acceptable. If this project is an event, what is the anticipated audience size and demographic? What is the heritage tourism benefit? How will the deliverables or products be marketed to your audience?

Schedule/ Timeline: (250 Words)*

Provide the timeline or schedule for the project. Include the primary actions to be taken to complete the work, with estimated start and completion dates for each task, using month and year from grant award (Nov. 7, 2025)

Key Team Members or Staff*

Please list the names of the key people who will conduct the project, event or activities. Briefly describe their qualifications. If another organization is partnering with you on this project, please indicate their role here.

Name

Qualifications

Upload Resumes or Qualifications*

If you have multiple resumes, please combine them into one file to upload here. Total size of all files for this section not to exceed 5 MB

Drop files here or

Accepted file types: pdf, doc, jpg, jpeg, docx, png, xls, csv, Max. file size: 5 MB.

Measurable Results (250 words)*

How will the success of this proposal be measured? Share your plans for program evaluation and/or assessment.

GRANT REQUEST AND PROJECT BUDGET

Mini-Grant Funds Requested*

Enter a number between $500 and $5,000

Amount of Match Proposed

Proposed CASH Match*

Proposed IN-KIND Match*

Proposed "Over-match" (Additional match is optional & NOT required)

TOTAL PROJECT BUDGET*

Itemized Project Budget*

List and explain all expenses for the project below- one item per line.
Click the plus (+) sign at the end of each line to add more rows as necessary. Up to 12 items can be added.
In (Narrative/ Details), explain how you arrived at the budget amount per item; e.g. Contractor X: # Hours @$XX/ rate; or “See written estimate for services.” **PLEASE** double check your math!

Project Item

Narrative/ Details

Mini-grant Funds Requested ($)

CASH Match ($)

IN-KIND Match ($)

"Over-match" ($)

Total Item Cost ($)

Match Source and Documentation*

Itemize your proposed matching sources below.
Click the plus (+) sign at the end of each line to add more rows as necessary. (See FY 26 mini-grant presentation for guidance on match requirements and acceptable documentation).

Amount of Match

Cash or In-Kind

Source of Match

Status (In-hand? Committed? Pending?)

If you have documentation proving your match or commitments, upload those files HERE

Total size of all files for this section not to exceed 5 MB

Drop files here or

Accepted file types: pdf, doc, jpg, jpeg, docx, png, xls, csv, Max. file size: 5 MB.

Advance Amount Requested: (not to exceed 40% of Mini-Grant Funds Requested)*

I AM NOT requesting any up front funding at this time. Upon completion of my grant, I will submit all required paperwork, and receive the full grant as a reimbursement at that time.

I AM requesting a % of the awarded grant up front, (not to exceed 40% of the full award,) which will be released upon full execution of the CCHA Mini-Grant Agreement. I understand that if I do not successfully complete the grant project within the allotted time as per the contract and grant agreement I will have to return all funds in a timely manner upon request. (Note that requesting this will not adversely impact your application.)

Advance Amount*

I justify this request for partial advance funding based on the following unique circumstances. (250 words)*

SUPPLEMENTARY INFORMATION AND SIGNATURES

Organizational Documents*

Please include your mission statement, a current Board of Directors list, proof of Nonprofit status if applicable, copies of your articles of incorporation, bylaws, and a certificate of good standing from the State Department of Assessments and Taxation.

Drop files here or

Accepted file types: pdf, doc, jpg, jpeg, docx, png, xls, csv, Max. file size: 5 MB.

Supplemental Information

While not required, if you have additional documents that will better help the reviewers better understand your project, such as photos, contracts, preliminary estimates, etc., feel free to include them here.) Total size of all files for this section not to exceed 5 MB

Drop files here or

Accepted file types: pdf, doc, jpg, jpeg, docx, png, xls, csv, Max. file size: 5 MB.

Letters of Support

While not required, if you have a letter of support from a partner organization, elected official or other outside party with interest in the project, please upload them here.here.) Total size of all files for this section not to exceed 5 MB

Drop files here or

Accepted file types: pdf, doc, jpg, jpeg, docx, png, xls, csv, Max. file size: 5 MB.

Consent*

Certification: By checking this box, I certify that the information contained in this application is accurate and correct, and I am legally authorized by the applicant organization to sign agreements on their behalf. In signing this application, I hereby agree that this application is being submitted with electronic signatures and shall be valid and binding.

Applicant Signature*

Date*

Print Applicant’s Name*

First Last

Title*